Urgent! Senior/Assistant Director ASEAN Organising Secretariat, Corporate Operations Div Job Opening In Singapore, Singapore – Now Hiring Ministry of Defence Singapore
Ministry of Trade and Industry
Permanent/Contract
Closing on 11 Sep 2025
What the role is
Singapore will take over as ASEAN Chair in 2027.
In addition to the ASEAN Summit meetings, there will also be a series of meetings which will be held in Singapore throughout the chairmanship year.
The ASEAN Organising Secretariat (OS) oversees the planning, logistics, administrative aspects of the meetings to be held in Singapore.
The OS comprises of functionally oriented sub-committees that includes: (i) Programme, Social Events, Logistics & Operations, (ii) VIP Management and (iii) Administration & Budget.
We are seeking a skilled and motivated individual to join our team in one of the sub-committees listed above.
In this role, you will play a pivotal role in the OS ensuring that the key objectives for Singapore's 2027 Chairmanship are met.
You will assist in developing plans for these sub-committees, identify requirements and processes, and present plans for approval.
You will also be in-charge of developing the team to execute these functions.
What you will be working on
(a) Programme, Social Events, Logistics & Operations
Ensure seamless coordination between ASEAN Secretariat, MTI-divisions, event venues, and appointed Event Management Company (EMC) so that delegates enjoy an impeccable meeting experience in Singapore; and
Provide enriching experience to delegates by presenting Singapore's spirit of innovation and showcasing our cuisines, vibrant tourism landscape, and curate gifts/souvenirs designed by home grown brands/talents.
Some of the job functions include:
• Work with users' and external stakeholders on meetings/events requirements including accommodation.
• Liaise with EMC to ensure the provision of event services and support such as backdrop/stage, AV, passes/badges, banquet/meals, gifts/souvenirs are met.
• Work with relevant stakeholders/operators to propose suitable venues and programmes for social events.
• Oversee the set-up of all plenary/bilateral meeting venues, registration/information counters, car-parking and all other venues related infrastructure matters for the event.
(b) VIP Management
Provide VIPs with a positive experience of Singapore through working closely with appointed Liaison Officers (LOs), management of accommodation and transport requirements as well as other logistical needs for the foreign VIPs; and
Oversee safety, security, and medical needs of VIPs and accompanying delegations across all events.
Some of the job functions include:
• Develop operating guidelines and procedures including contingency plans for dealing with emergencies and other threats.
• Work with relevant authorities on VIPs management and the security requirements for key events.
• Ensure adequate medical services and facilities are provided at meeting venues.
• Close coordination with appointed LOs, Hotel & Airport Liaison Staff, Transport Vendor and relevant stakeholders for smooth operations of VIPs' movement.
(c) Administration & Budget
Ensure smooth running of daily administrative duties, including monitoring and tracking of budget and procurement, IT and documentation requirements of meetings, and to coordinate updates to all.
Some of the job functions include:
• Consolidate budget requirements, seek budget approval and ensure proper utilisation of approved budget.
• Obtain users' requirements, work on the required services through relevant procurement approaches and management of awarded contracts.
• Prepare Conference Kit/Information Notes for all delegates.
• Ensure provision of IT services and support for all meetings.
• Manage and oversee pre-event and onsite registration processes.
What we are looking for
• Preferably with related working experience.
Fresh graduates are welcome to .
• Prior experience in organising or managing major events would be an advantage.
Proven track record in leading project teams to achieve set objectives and targets.
• Strong analytical, project management, communication and problem-solving skills.
• Excellent communication and influencing skills.
Able to interact and influence positively at all levels to deliver results.
• Committed, self-driven, a team player who works well with multiple stakeholders and the ability to thrive in a fast-paced and dynamic environment.
About Ministry of Trade and Industry
The Ministry of Trade and Industry (MTI) seeks to transform Singapore into a leading global city of talent, enterprise and innovation.
Our mission is to promote economic growth and create good jobs to enable Singaporeans to improve their lives.
In MTI, you can expect an exciting, challenging and rewarding career
About your application process
This job is closing on 11 Sep 2025.
If you do not hear from us within 4 weeks of the job ad closing date, we seek your understanding that it is likely that we are not moving forward with your application for this role.
We thank you for your interest and would like to assure you that this does not affect your other job applications with the Public Service.
We encourage you to explore and for other roles within Ministry of Trade and Industry or the wider Public Service.
✨ Smart • Intelligent • Private • Secure
Practice for Any Interview Q&A (AI Enabled)
Predict interview Q&A (AI Supported)
Mock interview trainer (AI Supported)
Ace behavioral interviews (AI Powered)
Record interview questions (Confidential)
Master your interviews
Track your answers (Confidential)
Schedule your applications (Confidential)
Create perfect cover letters (AI Supported)
Analyze your resume (NLP Supported)
ATS compatibility check (AI Supported)
Optimize your applications (AI Supported)
O*NET Supported
O*NET Supported
O*NET Supported
O*NET Supported
O*NET Supported
European Union Recommended
Institution Recommended
Institution Recommended
Researcher Recommended
IT Savvy Recommended
Trades Recommended
O*NET Supported
Artist Recommended
Researchers Recommended
Create your account
Access your account
Create your professional profile
Preview your profile
Your saved opportunities
Reviews you've given
Companies you follow
Discover employers
O*NET Supported
Common questions answered
Help for job seekers
How matching works
Customized job suggestions
Fast application process
Manage alert settings
Understanding alerts
How we match resumes
Professional branding guide
Increase your visibility
Get verified status
Learn about our AI
How ATS ranks you
AI-powered matching
Join thousands of professionals who've advanced their careers with our platform
Unlock Your Senior Assistant Potential: Insight & Career Growth Guide
Real-time Senior Assistant Jobs Trends in Singapore, Singapore (Graphical Representation)
Explore profound insights with Expertini's real-time, in-depth analysis, showcased through the graph below. This graph displays the job market trends for Senior Assistant in Singapore, Singapore using a bar chart to represent the number of jobs available and a trend line to illustrate the trend over time. Specifically, the graph shows 51324 jobs in Singapore and 43654 jobs in Singapore. This comprehensive analysis highlights market share and opportunities for professionals in Senior Assistant roles. These dynamic trends provide a better understanding of the job market landscape in these regions.
Great news! Ministry of Defence Singapore is currently hiring and seeking a Senior/Assistant Director ASEAN Organising Secretariat, Corporate Operations Div to join their team. Feel free to download the job details.
Wait no longer! Are you also interested in exploring similar jobs? Search now: Senior/Assistant Director ASEAN Organising Secretariat, Corporate Operations Div Jobs Singapore.
An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at Ministry of Defence Singapore adheres to the cultural norms as outlined by Expertini.
The fundamental ethical values are:The average salary range for a Senior/Assistant Director ASEAN Organising Secretariat, Corporate Operations Div Jobs Singapore varies, but the pay scale is rated "Standard" in Singapore. Salary levels may vary depending on your industry, experience, and skills. It's essential to research and negotiate effectively. We advise reading the full job specification before proceeding with the application to understand the salary package.
Key qualifications for Senior/Assistant Director ASEAN Organising Secretariat, Corporate Operations Div typically include Other General and a list of qualifications and expertise as mentioned in the job specification. Be sure to check the specific job listing for detailed requirements and qualifications.
To improve your chances of getting hired for Senior/Assistant Director ASEAN Organising Secretariat, Corporate Operations Div, consider enhancing your skills. Check your CV/Résumé Score with our free Resume Scoring Tool. We have an in-built Resume Scoring tool that gives you the matching score for each job based on your CV/Résumé once it is uploaded. This can help you align your CV/Résumé according to the job requirements and enhance your skills if needed.
Here are some tips to help you prepare for and ace your job interview:
Before the Interview:To prepare for your Senior/Assistant Director ASEAN Organising Secretariat, Corporate Operations Div interview at Ministry of Defence Singapore, research the company, understand the job requirements, and practice common interview questions.
Highlight your leadership skills, achievements, and strategic thinking abilities. Be prepared to discuss your experience with HR, including your approach to meeting targets as a team player. Additionally, review the Ministry of Defence Singapore's products or services and be prepared to discuss how you can contribute to their success.
By following these tips, you can increase your chances of making a positive impression and landing the job!
Setting up job alerts for Senior/Assistant Director ASEAN Organising Secretariat, Corporate Operations Div is easy with Singapore Jobs Expertini. Simply visit our job alerts page here, enter your preferred job title and location, and choose how often you want to receive notifications. You'll get the latest job openings sent directly to your email for FREE!