Shipping and Accounts Registrar

Key Responsibilities:

• Gather shipping estimates, coordinate with keyholders and artists making new work
• Work closely with warehouse manager on packing requirements for all works
• Assist with photo-taking and keeping records
• Prepare inspection/visual check reports on movement of artwork
• Creating accurate shipping documentation, ensuring that correct export / import procedures are met
• Ensure accuracy of customs status
• Work closely with keyholders to input costs and timeliness for all upcoming projects as well as ensure all project costs and timeliness are adhered to at all times
• Liaise with Clients on obtaining information for the delivery and installation of artworks after sales
• Liaise between the Gallery team and art fairs organizers on requirements
• Recording financial transactions, managing accounts payable and receivable, processing payroll, reconciling bank statements, and preparing financial reports and tax forms
• Handle ad-hoc assignments when required

Requirements:

• Diploma or above.
  
  
• Previous experience in bookkeeping will be strongly considered.
  
  
• Customs Competency Test for Declarants certification (SC 401) is preferred.
  
  
• 1-2 years of experience in logistics industry.
  
  
• Strong organizational skills with attention to detail.
  
  
• Proficiency in MS Office applications.
  
  
• FileMaker experience is an advantage.
  
  
• A proactive, adaptable, and team-oriented mindset.