Shipping Documentation

Key Responsibilities:

• Prepare Sales Contracts and Proforma Invoices
  Draft, format, and issue sales contracts and proforma invoices accurately and in a timely manner for local and international customers.
  
  
• Document Filing and Organization
  Maintain a well-organized physical and digital filing system for all commercial, shipping, and financial documents.
  
  
• Prepare Shipping Documents
  Coordinate and compile all necessary shipping documents including packing lists, commercial invoices, weight list, certificate of analysis etc.
  
  
• Certificate of Origin Preparation
  Complete and submit applications for Certificates of Origin at the Chamber of Commerce and ensure timely collection.
  
  
• Bank Liaison Duties
  Visit the bank when required to submit or collect shipping and trade documents (LCs, document collections, etc.).
  
  
• Supplier Invoice Management
  Receive, check, and share supplier invoices with the finance department for processing.
  
  
• Coordination with Suppliers
  Communicate and follow up with suppliers to ensure smooth workflow, timely delivery of goods, and proper documentation.
  
  
• Interdepartmental Coordination
  Coordinate closely with sales, logistics, and finance teams to ensure seamless flow of information and documentation.