We are seeking a proactive and detail-oriented Project Site Admin cum Document Controller to join our engineering and construction team.
Based primarily at our Bedok project site , with coordination support from our HQ at Toh Guan Road East , this role plays a pivotal function in ensuring seamless communication, efficient documentation handling, and comprehensive administrative support between site and HQ.
You will be the go-to person for managing document flow, maintaining accurate records, and supporting day-to-day operations in compliance with regulatory and project standards.
This is a hands-on opportunity to contribute directly to project execution, build your skills in a fast-paced environment, and be part of a team that delivers with purpose.
Key Responsibilities:
Administrative Support
- Provide day-to-day admin support to site engineers, project managers, clients and vendors.
- Assist in manpower movement updates, site attendance records, and timesheet tracking.
- Coordinate logistics such as PPE issuance, stationery, pantry items, site access cards, and accommodation/travel arrangements (if required).
- Coordinate with Safety for site onboarding for new staff/workers and manage records (e.g. training, safety orientation).
- Handle site office maintenance needs (Logistics & infrastructure, IT support coordination).
Document Control
- Maintain and update project document logs (e.g. Specifications, Execution Plans, drawings, technical submissions, permits, inspection requests etc).
- Ensure all site documentation is filed according to ISO/QMS requirements and company SOP.
- Assist in compiling and submitting documentation for BCA, LTA, MOM, SCDF, etc., if required.
- Control issuance and retrieval of Controlled Documents (e.g. latest approved drawings, RFIs, NCRs, Method Statements).
- Track submission and approval status of site documents and follow up on pending approvals.
Project Coordination
- Assist in preparing and issuing internal memos, minutes of meeting, and progress reports.
- Support preparation for audits and inspections (ISO, WSH, client).
- Liaise with HQ Admin/HR/Accounts for timesheet submission, leave forms, petty cash, etc.
- Assist with monthly reporting and document collation for claim submission.
Requirements:
- Minimum GCE ‘O’ / ‘A’ Level / ITE / Diploma in Business Admin or equivalent.
- 2–4 years of relevant experience in a construction or engineering project environment.
- Familiar with ISO documentation and site project processes.
- Proficient in MS Office (Excel, Word, Outlook).
Knowledge of document control systems is a plus.
- Well-organized, detail-oriented, and able to handle multiple priorities under tight deadlines.
- Good interpersonal and communication skills.
- Able to work independently at site offices with minimal supervision.
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