Site Coordinator

Job description

Overview

An ACMV (Air Conditioning & Mechanical Ventilation) Installation Site Coordinator plays a crucial role in overseeing and coordinating the installation of ACMV.

Their duties and responsibilities are focus on ensuring the project is completed efficiently, safely, and within budget.

Detailed breakdown of their responsibilities shall be as below and but not limited to:

Project Planning & Scheduling

• Work Scheduling : Coordinate and schedule all activities related to the installation of ACMV systems, ensuring that work is carried out according to the project timeline.
  
  
• Resource Allocation : Ensure that manpower, materials, and equipment are available as per project needs and schedules.
  
  
• Coordination with Contractors : Collaborate with subcontractors, suppliers, and other vendors involved in the installation process to ensure timely delivery and work execution.
  
  

Site Supervision

• Site Setup : Oversee the setup of the installation site, ensuring that all necessary equipment and materials are in place.
  
  
• Installation Supervision : Monitor the installation of ACMV systems such as ducting, piping, chillers, AHUs (Air Handling Units), FCUs (Fan Coil Units), BMS system, ESCS system, Jet Fan system and other components.
  
  
• Safety Compliance : Ensure that the installation is carried out according to safety regulations and that all team members are adhering to safety protocols (e.g., wearing PPE, following safety guidelines).
  
  
• Quality Control : Supervise the installation process to ensure that the work is completed to the required quality standards and complies with the project specifications and drawings.
  
  

Technical Support & Problem Solving

• Troubleshooting : Identify and resolve technical /site issues, constraints that arise during installation, working closely with engineers and technicians to provide solutions.
  
  
• Technical Assistance : Provide on-site technical support to ensure the correct assembly and installation of ACMV systems as per the design specifications.
  
  
• Adjustment & Modification : Recommend and implement necessary adjustments or modifications during the installation process to address unforeseen issues or improve efficiency.
  
  

Liaison with Stakeholders

• Client Interaction : Act as the main point of contact between the client and the project team, ensuring that the client's requirements and expectations are met.
  
  
• Coordination with Engineers : Work closely with Supervisor, Engineers, Designers, BIM team and Project Manager to ensure the installation meets design specifications and standards.
  
  
• Reporting : Provide regular progress updates and reports to Project Managers, Site engineers, and other relevant stakeholders.
  
  

Documentation and Reporting

• Project Documentation : Maintain accurate records of installation activities, including daily site reports, inspection reports, and material usage logs.
  
  
• Variation Management : Track and document any changes or variations to the project scope and ensure they are communicated to the relevant stakeholders.
  
  
• Site Meetings : Attend regular site meetings to review progress, discuss challenges, and plan the next phase of work.
  
  

Inspection & Testing

• Inspection of Installation : Ensure all installed systems and equipment are properly inspected for compliance with design and installation standards.
  
  
• Pre-commissioning Tests : Coordinate pre-commissioning tests, including leak testing of ductwork and piping, to verify the systems' integrity and performance.
  
  ACMV RI and TOP items inspection preparation and check before RI and TOP inspections.
  
  
• Final Commissioning : Assist in the commissioning of ACMV systems, ensuring that all testing, balancing, and adjustments are completed before handing over to the client.
  
  

Health, Safety, and Environmental Compliance

• Safety Training : Conduct safety briefings and ensure all workers are trained in safety practices specific to ACMV installation.
  
  
• Environmental Compliance : Ensure that installation practices are environmentally friendly, reducing wastage, managing emissions, and recycling materials where possible.
  
  
• Risk Assessment : Conduct risk assessments to identify and mitigate potential hazards on-site.
  
  
• Site Attendance : To attend everyday morning exercise and toolbox meetings as per main con scheduled timing, conduct site walk to check and monitor site progress and arrange subcon workers and direct workers for necessary work to carry out.
  
  
• Permit Application : Apply Permit to Work (PTW) and other necessary permits such as Work at height, hot work, confined space, etc via main con NOVADE application platform.
  
  

Coordination of Multiple Trades

• Interfacing with Other Trades : Coordinate with other trade contractors (electrical, plumbing, civil) to ensure smooth progress and avoid conflicts between work activities.
  
  
• Sequencing Work : Ensure that ACMV installation is sequenced properly in relation to other trades and that all work is integrated effectively within the overall project.
  
  

Cost Control

• Material Management : Monitor material usage and inventory to avoid wastage and overstocking.
  
  

Post-Installation Support

• System Handover : Participate in the handover process, ensuring all necessary documentation and manuals are provided to the client.
  
  
• Defect Rectification : Oversee the rectification of any defects found after installation, ensuring they are addressed in a timely manner.
  
  

Training and Mentoring

• Team Training : Ensure the installation team is well-trained in the latest ACMV technologies, tools, and safety procedures.
  
  
• Mentorship : Provide guidance to junior staff and technicians on technical aspects and best practices of installation.
  
  

In summary, the ACMV Installation Site Coordinator is responsible for overseeing the complete installation process, from planning to execution and final handover, ensuring that everything runs smoothly, safely, and according to specifications.

They serve as a central point of coordination between the project management team, contractors, engineers, and clients.

Requirements

• Diploma or above in mechanical engineering or related qualifications
• Min 2 years on site experience
• Experience in BIM is an added advantage
• Strong independence and good communication in English
• Able to work 5.5 days week

Required Skill Profession

It Management & It Project Management