Urgent! (Sr) Executive Asst / (Sr) Associate Executive, Nursing Admin (2-Year Contract) Job Opening In Singapore, Singapore – Now Hiring National University Polyclinics
Overview
(Sr) Executive Asst / (Sr) Associate Executive, Nursing Admin (2-Year Contract)
Job ID: 8951
Job Function: Administration
Institution: National University Hospital
About NUH
The National University Hospital (NUH) is Singapore’s leading university hospital, with a proud heritage dating back to 1905 with the establishment of what’s now the NUS Yong Loo Lin School of Medicine.
Our strong ties with the medical school have shaped us into a unique institution, allowing us to seamlessly integrate clinical care with teaching and research.
As a university hospital, we go beyond the realm of providing tertiary medical care.
We are a hub of knowledge and innovation, attracting healthcare professionals who are passionate about pushing boundaries and making significant contributions to the field.
About Department and Purpose of the Position
Nursing Administration works with Nursing leadership to oversee a range of functions including administrative, quality, innovation and technology, education, professional development, operations, information technology, risk, finance, strategy, infection control and sustainability.
The job holder will provide comprehensive administrative support to the Nursing Department by managing critical communication systems, maintaining departmental documentation, coordinating resources, and facilitating smooth operational processes.
This role serves as a central point for administrative efficiency, ensuring that nurses and nursing leadership have the necessary tools, information, and support to deliver high-quality patient care.
The successful candidate will innovate in the role and seek continuous improvement in his/her work processes.
Key Responsibilities
Nursing Administrative Support:
Secretariat for the department monthly combined meetings
Prepare certificates, awards and write minutes for nurses’ mass communications platform
Nursing Department Point of Contact for hospital electronic messaging system
Order name cards and name stamps for nurses (when required)
Raise blanket purchase orders and coordinate with vendors for delivery of ward beverages and biscuits as part of nurse welfare initiatives
Email, Systems and Access Management: Manage and update Nursing email groupings
Raise and follow up on access requests for new or transferred nurses
Review and maintain the list of systems approvers for all Nursing cost centres
Ensure proper documentation and organization of departmental records
Document Management and Compliance: Assist in formatting, seeking approval from HOD and uploading Nursing Department Plan, SOPs, HAPs, Procedure Manuals and Ops Risk Assessment forms into electronic Document Control System (e-DCS)
Ensure timely reminders for document updates and approvals.
Every document should be minimally reviewed once every two years
Equipment and Resource Management: Issue and collect access cards for docking stations used to secure ward iPhones
Maintain an accurate tracking system for issued equipment
Monitor and maintain stock levels of stationery, masks, and alcohol wipes for Nursing Administration department
Procure necessary supplies in accordance with the procurement policy
Others: Provide administrative support in quality and innovation projects if required
Undertakes any other tasks assigned by the Section Heads, Assistant/Deputy Directors of Nursing and/or Chief Nurse
Key Requirements
Diploma in Business Administration, Healthcare Administration, or related field
1-2 years of experience in administrative roles, preferably in a healthcare setting
Excellent organizational and time management skills
Strong attention to detail and accuracy
Proficiency in Microsoft Office Suite and SharePoint
Ability to maintain confidentiality and handle sensitive information
Excellent written and verbal communication skills
Ability to work independently and as part of a team
Embrace and demonstrate the NUHS core values
Closing & Applications
When you join NUH, you become part of a dynamic and collaborative environment where expertise, knowledge, and compassion all come together.
Working in healthcare offers satisfaction that extend far beyond the ordinary.
The smiles of gratitude from patients and the profound sense of fulfilment that comes from helping others cannot be measured.
It is a career that allows for both personal and professional growth.
Be a part of a team that gets to create a transformative healthcare experience for our patients and professionals alike.
#J-18808-Ljbffr
✨ Smart • Intelligent • Private • Secure
Practice for Any Interview Q&A (AI Enabled)
Predict interview Q&A (AI Supported)
Mock interview trainer (AI Supported)
Ace behavioral interviews (AI Powered)
Record interview questions (Confidential)
Master your interviews
Track your answers (Confidential)
Schedule your applications (Confidential)
Create perfect cover letters (AI Supported)
Analyze your resume (NLP Supported)
ATS compatibility check (AI Supported)
Optimize your applications (AI Supported)
O*NET Supported
O*NET Supported
O*NET Supported
O*NET Supported
O*NET Supported
European Union Recommended
Institution Recommended
Institution Recommended
Researcher Recommended
IT Savvy Recommended
Trades Recommended
O*NET Supported
Artist Recommended
Researchers Recommended
Create your account
Access your account
Create your professional profile
Preview your profile
Your saved opportunities
Reviews you've given
Companies you follow
Discover employers
O*NET Supported
Common questions answered
Help for job seekers
How matching works
Customized job suggestions
Fast application process
Manage alert settings
Understanding alerts
How we match resumes
Professional branding guide
Increase your visibility
Get verified status
Learn about our AI
How ATS ranks you
AI-powered matching
Join thousands of professionals who've advanced their careers with our platform
Unlock Your Sr Executive Potential: Insight & Career Growth Guide
Real-time Sr Executive Jobs Trends in Singapore, Singapore (Graphical Representation)
Explore profound insights with Expertini's real-time, in-depth analysis, showcased through the graph below. This graph displays the job market trends for Sr Executive in Singapore, Singapore using a bar chart to represent the number of jobs available and a trend line to illustrate the trend over time. Specifically, the graph shows 28090 jobs in Singapore and 22785 jobs in Singapore. This comprehensive analysis highlights market share and opportunities for professionals in Sr Executive roles. These dynamic trends provide a better understanding of the job market landscape in these regions.
Great news! National University Polyclinics is currently hiring and seeking a (Sr) Executive Asst / (Sr) Associate Executive, Nursing Admin (2 Year Contract) to join their team. Feel free to download the job details.
Wait no longer! Are you also interested in exploring similar jobs? Search now: (Sr) Executive Asst / (Sr) Associate Executive, Nursing Admin (2 Year Contract) Jobs Singapore.
An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at National University Polyclinics adheres to the cultural norms as outlined by Expertini.
The fundamental ethical values are:The average salary range for a (Sr) Executive Asst / (Sr) Associate Executive, Nursing Admin (2 Year Contract) Jobs Singapore varies, but the pay scale is rated "Standard" in Singapore. Salary levels may vary depending on your industry, experience, and skills. It's essential to research and negotiate effectively. We advise reading the full job specification before proceeding with the application to understand the salary package.
Key qualifications for (Sr) Executive Asst / (Sr) Associate Executive, Nursing Admin (2 Year Contract) typically include Other General and a list of qualifications and expertise as mentioned in the job specification. Be sure to check the specific job listing for detailed requirements and qualifications.
To improve your chances of getting hired for (Sr) Executive Asst / (Sr) Associate Executive, Nursing Admin (2 Year Contract), consider enhancing your skills. Check your CV/Résumé Score with our free Resume Scoring Tool. We have an in-built Resume Scoring tool that gives you the matching score for each job based on your CV/Résumé once it is uploaded. This can help you align your CV/Résumé according to the job requirements and enhance your skills if needed.
Here are some tips to help you prepare for and ace your job interview:
Before the Interview:To prepare for your (Sr) Executive Asst / (Sr) Associate Executive, Nursing Admin (2 Year Contract) interview at National University Polyclinics, research the company, understand the job requirements, and practice common interview questions.
Highlight your leadership skills, achievements, and strategic thinking abilities. Be prepared to discuss your experience with HR, including your approach to meeting targets as a team player. Additionally, review the National University Polyclinics's products or services and be prepared to discuss how you can contribute to their success.
By following these tips, you can increase your chances of making a positive impression and landing the job!
Setting up job alerts for (Sr) Executive Asst / (Sr) Associate Executive, Nursing Admin (2 Year Contract) is easy with Singapore Jobs Expertini. Simply visit our job alerts page here, enter your preferred job title and location, and choose how often you want to receive notifications. You'll get the latest job openings sent directly to your email for FREE!