Technical Admin

Processing

• Process Repair Jobs (RJs) and Delivery Orders (DOs) through the system to generate Work Orders.
  
  
• Ensure invoices are processed and matched against the corresponding RJs/DOs.
• Verify that electronic invoices from lift contractors, LSS, and EBOPS are accurately submitted and aligned with system records.
  
  

Follow-up & Coordination

• Follow up with Property Managers or Project Officers on outstanding RJs/DOs/Job Sheets not yet linked to Work Orders.
  
  
• Manage email correspondence, including reminders to lift contractors for outstanding invoices or documents.
  
  
• Follow up with vendors to obtain letters for quarterly submissions, ensuring no outstanding RJs/DOs or invoices remain.
  
  

Record Keeping

• Maintain accurate records of job sheets, Work Orders, invoice references, expenditures, and any other data required by the Town Council.
  
  
• Update Gofix with lift parts replacement records and Work Order numbers.
  
  
• Assist the Town Council in updating the Cyclical Maintenance Management System (CMMS).
  
  

General Support

• Provide assistance to the Manager, Engineer, and Team Leader on ad-hoc projects and other assigned tasks.
  
  
• Assist in preparing documents, and meeting materials as required.