Urgent! Temporary Admininstrative Assistant Job Opportunity in North East Community Development Council, Singapore – Now Hiring Kwong Wai Shiu Hospital

About the Role

We are looking for a motivated and dedicated Administrative Assistant to join our Traditional Chinese Medicine (TCM) department and support the daily operations of our TCM clinics.

This role involves assisting the TCM Executive to ensure smooth clinic operations, maintain service excellence, and support both administrative and clinical functions.

The ideal candidate is detail-oriented, proactive, and passionate about contributing to patient-centered care.

Key Responsibilities

1.

Operational and Administration

Assist the TCM Executive with daily clinic operations in compliance with clinical, administrative, and operational procedures.

Support the maintenance of high service quality standards and attend to patients' feedback.

Assist in reviewing workflows, data migration, SOPs, and protocols for new systems.

2.

Clinical and Outreach

Maintain accurate and secure record-keeping of confidential documents.

Support the TCM Executive in driving service excellence and collaborating with stakeholders.

Identify opportunities for process improvements and share best practices.

3.

Other Duties

Carry out any other tasks as assigned by the reporting officer.

Requirements

Minimum 'N', 'O', 'A' level or Diploma qualification

Strong problem-solving and decision-making skills with a focus on quality improvement and patient-centered care

Good interpersonal skills with the ability to communicate and collaborate effectively with diverse stakeholders

Team player with initiative, drive, and ability to work independently

Able to multi-task and proficient in Microsoft Office applications

Bilingual in English and Mandarin (to liaise with Mandarin-speaking patients) will be an added advantages

Students awaiting their examination results are welcome to apply.

Required Skill Profession

Kwong Wai Shiu Hospital interview tips for Temporary Admininstrative Assistant

Here are some tips to help you prepare for and ace your Temporary Admininstrative Assistant job interview:

Before the Interview:

Research: Learn about the Kwong Wai Shiu Hospital's mission, values, products, and the specific job requirements and get further information about

Other Openings

Practice: Prepare answers to common interview questions and rehearse using the STAR method (Situation, Task, Action, Result) to showcase your skills and experiences.

Dress Professionally: Choose attire appropriate for the company culture.

Prepare Questions: Show your interest by having thoughtful questions for the interviewer.

Plan Your Commute: Allow ample time to arrive on time and avoid feeling rushed.

During the Interview:

Be Punctual: Arrive on time to demonstrate professionalism and respect.

Make a Great First Impression: Greet the interviewer with a handshake, smile, and eye contact.

Confidence and Enthusiasm: Project a positive attitude and show your genuine interest in the opportunity.

Answer Thoughtfully: Listen carefully, take a moment to formulate clear and concise responses. Highlight relevant skills and experiences using the STAR method.

Ask Prepared Questions: Demonstrate curiosity and engagement with the role and company.

Follow Up: Send a thank-you email to the interviewer within 24 hours.

Additional Tips:

Be Yourself: Let your personality shine through while maintaining professionalism.

Be Honest: Don't exaggerate your skills or experience.

Be Positive: Focus on your strengths and accomplishments.

Body Language: Maintain good posture, avoid fidgeting, and make eye contact.

Turn Off Phone: Avoid distractions during the interview.

Final Thought:

To prepare for your Temporary Admininstrative Assistant interview at Kwong Wai Shiu Hospital, research the company, understand the job requirements, and practice common interview questions.

Highlight your leadership skills, achievements, and strategic thinking abilities. Be prepared to discuss your experience with HR, including your approach to meeting targets as a team player. Additionally, review the Kwong Wai Shiu Hospital's products or services and be prepared to discuss how you can contribute to their success.

By following these tips, you can increase your chances of making a positive impression and landing the job!