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Urgent! Tenancy Executive Job Opening In Central Singapore Community Development Council – Now Hiring Jones Lang LaSalle Property Consultants Pte Ltd
DUTIES & RESPONSIBILITIES
Administration
· To prepare weekly/monthly meeting documents and minutes.
· To organize social events & meetings.
· Attend to day-to-day requests/feedback from tenants.
· Assist the Manager in supervising soft services such as cleaning, security, landscape, pest control and carpark services.
· Manage fit-out / reinstatement / A&A works.
· Handle and process new application and renewal of season parking.
· Administer and process Building's access cards (tenants / visitors / contractors).
· Issuance / approving PTWs.
· Coordinating viewing requests by leasing team.
· Main contact for tenants' requests (deliveries, access,
· visits, air-con extensions, handyman works, etc.)
· Tracking building occupancy & prepare reports.
· Preparing Tenants' circulars / correspondences.
· Prepare & carry out Tenant Survey
· To review, and if necessary, recommend and implement changes to operations procedures.
· To set and define standards required of non-maintenance matters, such as security guards and cleaners' uniforms, management office, workplace security, cleaners' store, etc.
· To review all areas regularly to determine whether cost - saving measures can be implemented without compromising on quality, durability, or effectiveness.
· To set up a monitoring system to track repairs and replacements for regular update/check and control for any excessive occurrence.
· To follow up on matters after meetings.
· To set up inspection schedules on defects, cleanliness and other term contract works.
· To liaise with Property Executive (M&E) and tenants on matters related to M&E services.
· To arrange for handling of emergency situations such as power failure, burst pipe, gas leaks etc.
· To review and update Fit Our Guide, Tenants Handbook, SOPs, forms, if necessary.
· To attend meetings with clients, term contractors or any other meetings and to record and put-up minutes.
· To prepare and submit all necessary documents to authorities such as BCA and URA, or any relevant authorities as needed.
· To keep updated records of all warranties.
· To conduct daily checks to ensure that the common areas are maintained like cleaning, landscaping, etc.
· To conduct regular inspections with the term contractors (cleaning, pest control, fire protection system, lift, etc.) to ensure that the services are carried out / maintained to the standard set by the Management and or the authorities.
· To conduct daily checks on common property to ensure their soundness and proper maintenance.
· To propose / recommend improvement, repairs and upgrading works when appropriate and ensure that such are carried out properly when approved.
· To monitor and furnish regular reports on any intrusions, irregularities, or unsafe practices.
· To set procedures and contact numbers of persons to be contacted for dealing with emergency situations such as burst pipe, fire, power failures, structural damage, etc.
Tenancy Management
· Help coordinate tenant move-ins and move-outs.
· Build positive relationships with co-workers, clients, and tenants.
· Respond to tenants' needs and maintain positive relationships and high retention levels with all tenants.
· Liaise with tenants on repairs and maintenance works.
· To lay down procedures and contact numbers of persons to be contacted for dealing with emergency situations such as pipe burst, fire, power failures, structural damage, etc.
· To ensure the implementation and maintenance of the OMS system in accordance to establish organizational standard.
· Prepare accurate, timely and completed reports, including monthly performance reports and variance reports for review by senior management.
· Prepare annual budgets and quarterly reforecasts relating to the operating expenditure under your charge.
· Manage all accounts payable for the property, including collection, and approval of invoices.
· Respond to problems and concerns and ensures compliance with rules and regulations.
Performance Indicators:
· Successful completion of scheduled activities.
· Achieve KPIs.
· Achieve target deliverables for business plans, monthly reports and budgets.
· Attain best value for money outcomes on service contracts and facilities cost services.
· Ensure that a high level of professionalism and customer service are always maintained.
· Ability to work under pressure and meet set timelines.
· Client and tenant's customer satisfaction.
· Meet standards and audit requirements.
Knowledge/Experience:
· Degree in Building & Real Estate Management or its equivalent with at least 3 years of experience; or
· Diploma in Building & Real Estate Management or its equivalent with at least 5 years of experience.
· Relevant experience in managing high rise commercial buildings or mixed developments.
· Knowledge of operation, maintenance, fit out practices and related local ordinances.
· Experience in formulating and implementing maintenance policies and procedures, project management for capital works.
· Independent with integrity, innovative, proactive, and resourceful.
· Good organization, problem solving and communication (verbal and written) skills.
· Managerial experience is essential and ability to work under pressure.
· Good interpersonal skills with team player qualities to manage both internal and external stakeholders.
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Unlock Your Tenancy Executive Potential: Insight & Career Growth Guide
Real-time Tenancy Executive Jobs Trends in Central Singapore Community Development Council, Singapore (Graphical Representation)
Explore profound insights with Expertini's real-time, in-depth analysis, showcased through the graph below. This graph displays the job market trends for Tenancy Executive in Central Singapore Community Development Council, Singapore using a bar chart to represent the number of jobs available and a trend line to illustrate the trend over time. Specifically, the graph shows 29075 jobs in Singapore and 26254 jobs in Central Singapore Community Development Council. This comprehensive analysis highlights market share and opportunities for professionals in Tenancy Executive roles. These dynamic trends provide a better understanding of the job market landscape in these regions.
Great news! Jones Lang LaSalle Property Consultants Pte Ltd is currently hiring and seeking a Tenancy Executive to join their team. Feel free to download the job details.
Wait no longer! Are you also interested in exploring similar jobs? Search now: Tenancy Executive Jobs Central Singapore Community Development Council.
An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at Jones Lang LaSalle Property Consultants Pte Ltd adheres to the cultural norms as outlined by Expertini.
The fundamental ethical values are:The average salary range for a Tenancy Executive Jobs Singapore varies, but the pay scale is rated "Standard" in Central Singapore Community Development Council. Salary levels may vary depending on your industry, experience, and skills. It's essential to research and negotiate effectively. We advise reading the full job specification before proceeding with the application to understand the salary package.
Key qualifications for Tenancy Executive typically include Other General and a list of qualifications and expertise as mentioned in the job specification. Be sure to check the specific job listing for detailed requirements and qualifications.
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Here are some tips to help you prepare for and ace your job interview:
Before the Interview:To prepare for your Tenancy Executive interview at Jones Lang LaSalle Property Consultants Pte Ltd, research the company, understand the job requirements, and practice common interview questions.
Highlight your leadership skills, achievements, and strategic thinking abilities. Be prepared to discuss your experience with HR, including your approach to meeting targets as a team player. Additionally, review the Jones Lang LaSalle Property Consultants Pte Ltd's products or services and be prepared to discuss how you can contribute to their success.
By following these tips, you can increase your chances of making a positive impression and landing the job!
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