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Trading Operations Settlements Assistant (Fixed Term Contract) Job Opening In Singapore, Singapore – Now Hiring TOTAL Deutschland GmbH


Job description

Responsibilities

  • Administrative involvement (internationally) in the daily management of files.

  • Collaborative and supportive job.

  • The jobholder is in contact with multiple internal stakeholders: Operations, Credit, Accounting and Treasury in TTA and TOTSA Geneva.

  • The jobholder is in contact with multiple external stakeholders: Bank Credit Officer, Customers, Insurance Brokers, archive services providers.

  • Use of digital / IT tools and TotalEnergies ETRM software.

  • Reporting To: Singapore Trading Operations Manager, Middle distillates/Bio/Pacific Islands & Settlements, and work in liaison with the trading operations in Singapore, together with the credit officers based in Singapore and Geneva, under the local supervision of the Trading Operations General Manager of Singapore office.

JOB DIMENSION

  • The jobholder will take part of the workload of Operations for all grades (Crude, Petroleum Products, LPG, Biofuels and Petrochemicals), on cargo invoicing, incorporating administrative support in relation to invoicing and payment follow-up, including involvement in the inspections and storage invoices payment processes, on BL endorsement, document dispatch under open credit and through Letter of Credit guarantee.

  • Provide support for the collection of insurance certificates.

ACTIVITIES

  • Receive and track documents, and record date of receipt in ETRM (Energy Trade & Risk Management) software “Medissys” - internal trading software.

  • Carry out the shipments invoicing processes In & Out, upon approval of provisional and/or final pricing and quantity figures.

  • Participate to the working capital requirements for the quarter closings (discounting, banking Factoring, …etc…)
  • Prepare documents for presentation to banks or counterparties and record date of sending in ETRM software “Medissys”.

  • Upon approval by the Operators, generate payment for inspection /storage costs.

  • Upon approval by the Operators, if the estimates are already entered in “Medissys” by the Operator in charge of the storage, generate payment for storage costs.

  • Support the Operators in stock reconciliation, if needed.

  • Prepare and collect insurance certificates from TTA’s insurance brokers.

  • Prepare, scan and send the documents needed by Demurrage department in Paris.

  • Follow up on aging report /unpaid list sent by Treasury, and support the Operators to prompt customers to respond to reminders.

  • Analyse, in liaison with Accounting, and with the help of the Operators, suppliers’ and customers’ overdue accounts.

  • Offer pro-active support to the Operators to calculate possible recoverable late payment interests.

  • Perform daily monitoring of “Medissys” reporting screens at the request of the Operators and/or Operations Manager ( payments approvals , Invoicing follow up , outstanding payments …etc…).

  • Make improvement suggestions, with a digital mindset, to create better efficiency and productively deliver day-to-day work tasks.

  • Maintain and manage the filing and archival of physical documents /e-documents in a methodical and logical manner for TTA and TOTSA.

Education and Work Experience

  • Bachelor’s Degree in Business, Mathematics, Logistics /Supply Chain, Maritime Studies or a related field
  • At least 2 to 3 years of professional experience in the same function would be a plus

Language

  • Fluent in written and spoken English
  • Proficiency in other language(s) will be an advantage

Technical Skills

Microsoft Office

  • Rigourous
  • Pro-active
  • Teamspirit
  • Show and take initiative
  • Commercially minded
  • Receptive
  • Curious
  • Demonstrated digital mindset and the ability to acquire new digital skills is necessary

#J-18808-Ljbffr

Required Skill Profession

Operations & Business Administration


  • Job Details

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Unlock Your Trading Operations Potential: Insight & Career Growth Guide


Real-time Trading Operations Jobs Trends (Graphical Representation)

Explore profound insights with Expertini's real-time, in-depth analysis, showcased through the graph here. Uncover the dynamic job market trends for Trading Operations in Singapore, Singapore, highlighting market share and opportunities for professionals in Trading Operations roles.

8220 Jobs in Singapore
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Are You Looking for Trading Operations Settlements Assistant (Fixed Term Contract) Job?

Great news! is currently hiring and seeking a Trading Operations Settlements Assistant (Fixed Term Contract) to join their team. Feel free to download the job details.

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The Work Culture

An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at TOTAL Deutschland GmbH adheres to the cultural norms as outlined by Expertini.

The fundamental ethical values are:

1. Independence

2. Loyalty

3. Impartiapty

4. Integrity

5. Accountabipty

6. Respect for human rights

7. Obeying Singapore laws and regulations

What Is the Average Salary Range for Trading Operations Settlements Assistant (Fixed Term Contract) Positions?

The average salary range for a varies, but the pay scale is rated "Standard" in Singapore. Salary levels may vary depending on your industry, experience, and skills. It's essential to research and negotiate effectively. We advise reading the full job specification before proceeding with the application to understand the salary package.

What Are the Key Qualifications for Trading Operations Settlements Assistant (Fixed Term Contract)?

Key qualifications for Trading Operations Settlements Assistant (Fixed Term Contract) typically include Operations & Business Administration and a list of qualifications and expertise as mentioned in the job specification. The generic skills are mostly outlined by the . Be sure to check the specific job listing for detailed requirements and qualifications.

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Interview Tips for Trading Operations Settlements Assistant (Fixed Term Contract) Job Success

TOTAL Deutschland GmbH interview tips for Trading Operations Settlements Assistant (Fixed Term Contract)

Here are some tips to help you prepare for and ace your Trading Operations Settlements Assistant (Fixed Term Contract) job interview:

Before the Interview:

Research: Learn about the TOTAL Deutschland GmbH's mission, values, products, and the specific job requirements and get further information about

Other Openings

Practice: Prepare answers to common interview questions and rehearse using the STAR method (Situation, Task, Action, Result) to showcase your skills and experiences.

Dress Professionally: Choose attire appropriate for the company culture.

Prepare Questions: Show your interest by having thoughtful questions for the interviewer.

Plan Your Commute: Allow ample time to arrive on time and avoid feeling rushed.

During the Interview:

Be Punctual: Arrive on time to demonstrate professionalism and respect.

Make a Great First Impression: Greet the interviewer with a handshake, smile, and eye contact.

Confidence and Enthusiasm: Project a positive attitude and show your genuine interest in the opportunity.

Answer Thoughtfully: Listen carefully, take a moment to formulate clear and concise responses. Highlight relevant skills and experiences using the STAR method.

Ask Prepared Questions: Demonstrate curiosity and engagement with the role and company.

Follow Up: Send a thank-you email to the interviewer within 24 hours.

Additional Tips:

Be Yourself: Let your personality shine through while maintaining professionalism.

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Body Language: Maintain good posture, avoid fidgeting, and make eye contact.

Turn Off Phone: Avoid distractions during the interview.

Final Thought:

To prepare for your Trading Operations Settlements Assistant (Fixed Term Contract) interview at TOTAL Deutschland GmbH, research the company, understand the job requirements, and practice common interview questions.

Highlight your leadership skills, achievements, and strategic thinking abilities. Be prepared to discuss your experience with HR, including your approach to meeting targets as a team player. Additionally, review the TOTAL Deutschland GmbH's products or services and be prepared to discuss how you can contribute to their success.

By following these tips, you can increase your chances of making a positive impression and landing the job!

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