Overview
Trading Operations Settlements Assistant (Fixed Term Contract)
Join to apply for the Trading Operations Settlements Assistant (Fixed Term Contract) role at TotalEnergies.
Responsibilities
- Provide administrative involvement (internationally) in the daily management of files.
- Collaborative and supportive role with internal stakeholders: Operations, Credit, Accounting and Treasury in TTA and TOTSA Geneva.
- Engage with external stakeholders: Bank Credit Officers, Customers, Insurance Brokers, archive services providers.
- Use digital/IT tools and TotalEnergies ETRM software.
- Participate in the workload of Operations for all grades (Crude, Petroleum Products, LPG, Biofuels and Petrochemicals) on cargo invoicing, including administrative support related to invoicing and payment follow-up, inspections and storage invoice payments, BL endorsement, document dispatch under open credit and through Letter of Credit guarantees.
- Provide support for the collection of insurance certificates and archive documents.
- Assist in stock reconciliation and document management for TTA and TOTSA.
Activities
- Receive and track documents, record date of receipt in ETRM software (Medissys).
- Carry out shipments invoicing processes (In & Out) upon approval of provisional and/or final pricing and quantities.
- Support working capital requirements for quarter closings (discounting, banking factoring, etc.).
- Prepare documents for presentation to banks or counterparties and record date of sending in Medissys.
- Generate payments for inspection/storage costs upon Operator approval.
- Generate payments for storage costs if estimates are entered in Medissys by the storage Operator.
- Assist Operators in stock reconciliation if needed.
- Prepare and collect insurance certificates from TTA’s insurance brokers.
- Prepare, scan and send documents needed by Demurrage department in Paris.
- Follow up on aging reports/unpaid lists and prompt customers to respond to reminders.
- Analyse overdue accounts with Accounting and Operators, and assist in calculating possible recoverable late payment interests.
- Monitor Medissys reporting screens daily as requested by Operators/Operations Manager (payments approvals, invoicing follow up, outstanding payments).
- Suggest improvements with a digital mindset to enhance efficiency and day-to-day productivity.
- Maintain filing and archival of physical documents/e-documents for TTA and TOTSA.
Candidate Profile
Education and Work Experience
- Bachelor’s Degree in Business, Mathematics, Logistics/Supply Chain, Maritime Studies or related field
- At least 2 to 3 years of professional experience in the same function would be a plus
Language
- Fluent in written and spoken English
- Proficiency in other languages is an advantage
Technical Skills
Essential Qualities
- Rigorous
- Pro-active
- Team spirit
- Show initiative
- Commercially minded
- Receptive
- Curious
- Demonstrated digital mindset and ability to acquire new digital skills
Additional Information
TotalEnergies values diversity, promotes individual development and offers equal employment opportunities to all candidates.
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