Key Responsibilities:
Office Facilities (80%)
- Maintain adequate stocks of printing consumables and envelopes in all utility areas.
- Conduct daily office walkthroughs to identify and report defects or malfunctions in equipment, lighting, and other facilities; perform regular fire extinguisher checks.
- Perform first-level troubleshooting on facility issues; escalate and coordinate with Facility Manager and service providers as necessary.
- Carry out minor repair and maintenance tasks within capability.
- Escort external service teams during maintenance and inspections.
- Keep office areas, utility spaces, and storage areas clean and organized.
- Assist with fire drills, system/power shutdowns, and periodic inspections coordinated by the building or landlord.
- Support logistics for internal and external company events, including recreational area setups and coordinating with secretarial staff for CEO office events and guest visits.
- Collaborate with Admin and Facility Management teams on renovation projects, office relocations, and workspace rearrangement.
- Perform errands and other ad-hoc duties as assigned.
Mailroom Services (20%)
- Sort and distribute all inbound mail, including courier packages, registered mail, and inter-office mail.
- Prepare and post outgoing mail by folding and sealing envelopes manually.
- Adhere to scheduled mail delivery runs.
- Collect returned cheques from banks when required.
- Arrange for local and international courier pickups.
- Maintain and update mail logs accurately.
- Manage mail franking and request credit top-ups as needed.
- Maintain and replenish mailroom supplies and equipment.
Job Requirements
- Minimum GCE N Level with 2 years relevant experience
- Proven experience or familiarity with office facilities management and mailroom operations.
- Basic troubleshooting and hands-on repair skills related to office facilities.
- Strong organizational and multitasking abilities with attention to detail.
- Ability to work independently and as part of a team.
- Good communication skills to coordinate with vendors, colleagues, and senior staff.
- Proactive approach to identifying and resolving facility-related issues.
- Flexibility to assist with ad-hoc tasks and support company events.
- Basic computer skills for maintaining logs and communication.
- Ability to handle physical tasks such as walking inspections, carrying supplies, and escorting service personnel.
Interested?
Please contact via
Whatsapp:
Telegram: @varicklee
We regret that only shortlisted candidates will be contacted
Varick Lee | R
RecruitFirst Pte Ltd | EA.
13C6342
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