Urgent! Administrative Support Specialist Job Opportunity in Singapore – Now Hiring beBeeCommunication

Administrative Support Specialist

Job Title: Patient Service Admin

The role of a Patient Service Admin involves serving as the primary point of contact for patients and their families, providing a warm and welcoming environment that puts them at ease.

Key responsibilities include greeting and guiding patients, answering enquiries, assisting with patient check-ins and billing, and supporting doctors with patient-related tasks.

Additional duties include monitoring clinic queue and load balancing, assisting in collecting clinic data/statistics, and helping with surveys and quality improvement projects.

A Patient Service Admin must also ensure the counter and consultation rooms are clean and tidy, restock supplies and stationery, and serve in assigned committees.

The ideal candidate should be a team player with a positive attitude, possess excellent communication skills, and be fully vaccinated.

They should also be able to work independently with minimal supervision, prioritize tasks effectively, and maintain confidentiality in handling sensitive information.

Requirements

Friendly and service-oriented

Team player with a positive attitude

Fully vaccinated

Key Responsibilities

Greeting and Guiding Patients: Greet patients warmly and assist them in navigating the clinic facilities.

Answering Enquiries: Answer patients' questions and provide directions to various areas of the clinic.

Patient Check-ins and Billing: Assist patients with check-in procedures and handle billing inquiries.

Supporting Doctors: Provide administrative support to doctors in managing patient records and communicating with patients.

Clinic Operations: Monitor clinic queue and assist with load balancing, ensuring smooth operations.

Data Collection and Surveys: Assist in collecting clinic data/statistics and participate in surveys and quality improvement projects.

Facilities Maintenance: Maintain cleanliness of the counter and consultation rooms, and restock supplies and stationery.

Required Skill Profession

beBeeCommunication interview tips for Administrative Support Specialist

Here are some tips to help you prepare for and ace your Administrative Support Specialist job interview:

Before the Interview:

Research: Learn about the beBeeCommunication's mission, values, products, and the specific job requirements and get further information about

Other Openings

Practice: Prepare answers to common interview questions and rehearse using the STAR method (Situation, Task, Action, Result) to showcase your skills and experiences.

Dress Professionally: Choose attire appropriate for the company culture.

Prepare Questions: Show your interest by having thoughtful questions for the interviewer.

Plan Your Commute: Allow ample time to arrive on time and avoid feeling rushed.

During the Interview:

Be Punctual: Arrive on time to demonstrate professionalism and respect.

Make a Great First Impression: Greet the interviewer with a handshake, smile, and eye contact.

Confidence and Enthusiasm: Project a positive attitude and show your genuine interest in the opportunity.

Answer Thoughtfully: Listen carefully, take a moment to formulate clear and concise responses. Highlight relevant skills and experiences using the STAR method.

Ask Prepared Questions: Demonstrate curiosity and engagement with the role and company.

Follow Up: Send a thank-you email to the interviewer within 24 hours.

Additional Tips:

Be Yourself: Let your personality shine through while maintaining professionalism.

Be Honest: Don't exaggerate your skills or experience.

Be Positive: Focus on your strengths and accomplishments.

Body Language: Maintain good posture, avoid fidgeting, and make eye contact.

Turn Off Phone: Avoid distractions during the interview.

Final Thought:

To prepare for your Administrative Support Specialist interview at beBeeCommunication, research the company, understand the job requirements, and practice common interview questions.

Highlight your leadership skills, achievements, and strategic thinking abilities. Be prepared to discuss your experience with HR, including your approach to meeting targets as a team player. Additionally, review the beBeeCommunication's products or services and be prepared to discuss how you can contribute to their success.

By following these tips, you can increase your chances of making a positive impression and landing the job!