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Operations Admin Executive Job Opening In Central Singapore Community Development Council – Now Hiring Coliwoo Property Management Pte Ltd


Job description

Job Responsibilities

Operations & Facility Support

  • Handle enquiries and follow up actions related to Property Management System (PMS) and other operational systems.

  • Support Operations Admin Executives (OAEs) across all Coliwoo sites during their absence or as required.

  • Provide additional support to Operations Executives where needed.

  • Monitor daily functionality of facilities and liaise with contractors, maintenance, and housekeeping teams on operational matters.

  • Collaborate with onsite teams to ensure proper training is conducted and standards are maintained.

  • Oversee maintenance team orders and claims submissions, ensuring timely processing and accuracy.

  • Oversee inventory management and maintain accurate records of office supplies.

Administrative & Reporting

  • Monitor and update various tracking files and records from all sites.

  • Provide administrative support as and when required.

  • Compile and submit accurate weekly and monthly reports in a timely manner.

  • Maintain and update Property Management System (PMS) data, including automation of operational documents for efficiency.

  • Manage tenant-related documentation for in-house and incoming tenants (e.g., background checks, tenancy agreements, security deposits, tenant particulars).

  • Liaise with Marketing to consolidate and prepare the Weekly Sales Report.

Tenant & Customer Relations

  • Coordinate with tenants on special requests or appeals (e.g., pre-termination, replacement requests) ensuring alignment with company policies and SOPs.
  • Communicate with tenants to ensure prompt payment of arrears.

  • Prepare, organize, and issue monthly statements of account to tenants accurately and on time.

Finance

  • Monitor monthly arrears and generate weekly ageing reports.

  • Execute credit control actions, including issuance of late fee credit notes.

  • Present and escalate outstanding credit issues to Management during monthly meetings.

  • Liaise with Finance and external companies for the issuance of monthly invoices.

Ad-hoc Duties

  • Perform other assignments and responsibilities as required from time to time

Job Requirements

  • GCE 'O' Level or Diploma qualification.

  • Proficient in PC skills with a hands-on, practical approach to work.

  • Quick-thinking, resourceful, and able to take initiative.

  • Strong communication skills with a customer service–oriented attitude.

  • Hands-on and operations-minded attitude
  • Able and willing to work after office hours and on weekends attending to urgent maintenance / facilities work when require.

  • Related experiences will be a plus.

We regret to inform that only candidates who are shortlisted will be contacted.

Required Skill Profession

Other General


  • Job Details

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Unlock Your Operations Admin Potential: Insight & Career Growth Guide


Real-time Operations Admin Jobs Trends (Graphical Representation)

Explore profound insights with Expertini's real-time, in-depth analysis, showcased through the graph here. Uncover the dynamic job market trends for Operations Admin in Central Singapore Community Development Council, Singapore, highlighting market share and opportunities for professionals in Operations Admin roles.

13073 Jobs in Singapore
13073
11721 Jobs in Central Singapore Community Development Council
11721
Download Operations Admin Jobs Trends in Central Singapore Community Development Council and Singapore

Are You Looking for Operations Admin Executive Job?

Great news! is currently hiring and seeking a Operations Admin Executive to join their team. Feel free to download the job details.

Wait no longer! Are you also interested in exploring similar jobs? Search now: .

The Work Culture

An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at Coliwoo Property Management Pte Ltd adheres to the cultural norms as outlined by Expertini.

The fundamental ethical values are:

1. Independence

2. Loyalty

3. Impartiapty

4. Integrity

5. Accountabipty

6. Respect for human rights

7. Obeying Singapore laws and regulations

What Is the Average Salary Range for Operations Admin Executive Positions?

The average salary range for a varies, but the pay scale is rated "Standard" in Central Singapore Community Development Council. Salary levels may vary depending on your industry, experience, and skills. It's essential to research and negotiate effectively. We advise reading the full job specification before proceeding with the application to understand the salary package.

What Are the Key Qualifications for Operations Admin Executive?

Key qualifications for Operations Admin Executive typically include Other General and a list of qualifications and expertise as mentioned in the job specification. The generic skills are mostly outlined by the . Be sure to check the specific job listing for detailed requirements and qualifications.

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Interview Tips for Operations Admin Executive Job Success

Coliwoo Property Management Pte Ltd interview tips for Operations Admin Executive

Here are some tips to help you prepare for and ace your Operations Admin Executive job interview:

Before the Interview:

Research: Learn about the Coliwoo Property Management Pte Ltd's mission, values, products, and the specific job requirements and get further information about

Other Openings

Practice: Prepare answers to common interview questions and rehearse using the STAR method (Situation, Task, Action, Result) to showcase your skills and experiences.

Dress Professionally: Choose attire appropriate for the company culture.

Prepare Questions: Show your interest by having thoughtful questions for the interviewer.

Plan Your Commute: Allow ample time to arrive on time and avoid feeling rushed.

During the Interview:

Be Punctual: Arrive on time to demonstrate professionalism and respect.

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Follow Up: Send a thank-you email to the interviewer within 24 hours.

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Final Thought:

To prepare for your Operations Admin Executive interview at Coliwoo Property Management Pte Ltd, research the company, understand the job requirements, and practice common interview questions.

Highlight your leadership skills, achievements, and strategic thinking abilities. Be prepared to discuss your experience with HR, including your approach to meeting targets as a team player. Additionally, review the Coliwoo Property Management Pte Ltd's products or services and be prepared to discuss how you can contribute to their success.

By following these tips, you can increase your chances of making a positive impression and landing the job!

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