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Urgent! Receptionist / Admin Associate, ARTC Job Opening In Singapore, Singapore – Now Hiring A*STAR

Receptionist / Admin Associate, ARTC



Job description

Visitor Handling:
-Welcome visitors in a pleasant manner to provide the best front desk experience
-Ensure all visitors, contractors, and guests are registered upon arrival
-Ensure all access passes are accounted for and no unauthorized personnel enter the workshop
-Escalate security incidents immediately and ensure new visitors/contractors watch the safety video
-Maintain workshop PPE for visitors and conduct roll call during emergencies

Courier Handling:
-Handle internal/external courier services, including important documents to A*STAR and external parties.
-Manage overseas shipments, contact forwarders for pick-up, prepare shipping documents, and record dispatch

Administrative Tasks:
-Open the mailbox daily and distribute mail to staff.
-Manage stamp inventory and restock stamps when required.
-Manage keys inventory at the reception and record key borrowing.
-Upkeep admin asset inventory management and assist in admin purchases

Goods Receiving:
-Inform requestors of purchases arrival, check goods quantity against delivery orders, sign and acknowledge DO, and hand DO/invoices to Finance
-Scan all invoices/Delivery Orders and assist in SAP Goods Received updates


Miscellaneous:
-Activate the welcome board for VIP guests, maintain 5S standards for reception, and ensure lights and electronics are secured after working hours
-Perform any other duties assigned by the supervisor


Job Requirements:

  • At least 1 year of experience in a receptionist or administrative role is highly desirable

  • Excellent communication and interpersonal skills to interact effectively with visitors and staff

  • Proficiency in Microsoft Office

  • Self-driven, meticulous, able to multi-task and work independently and as part of a team

  • Flexibility to adapt to changing priorities and handle unexpected situations

  • Eager to learn new knowledge and technology

  • Required Skill Profession

    Information And Record Clerks



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      Unlock Your Receptionist Admin Potential: Insight & Career Growth Guide


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    • The Work Culture

      An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at A*STAR adheres to the cultural norms as outlined by Expertini.

      The fundamental ethical values are:
      • 1. Independence
      • 2. Loyalty
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      • 4. Integrity
      • 5. Accountability
      • 6. Respect for human rights
      • 7. Obeying Singapore laws and regulations
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    • Interview Tips for Receptionist / Admin Associate, ARTC Job Success
      A*STAR interview tips for Receptionist / Admin Associate, ARTC

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      Before the Interview:
      • Research: Learn about the A*STAR's mission, values, products, and the specific job requirements and get further information about
      • Other Openings
      • Practice: Prepare answers to common interview questions and rehearse using the STAR method (Situation, Task, Action, Result) to showcase your skills and experiences.
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      • Follow Up: Send a thank-you email to the interviewer within 24 hours.
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      Final Thought:

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